The Green is now open for the 2025 season – Enjoy
Dont forget that 2025 subs are now due if you haven’t already paid them.
You can pay by BACS, cheque or cash.
Dont forget that 2025 subs are now due if you haven’t already paid them.
You can pay by BACS, cheque or cash.
Woodhall Spa Town Bowls Club
Minutes of Committee Meeting 10am
Saturday 7th January 2023
Present:
Dave Walsh (Chairman)
Ron
Nicholson (Treasurer)
Sam
Elgar (Secretary)
John Egleton (Social Secretary)
Terry Butchart (Sponsorship/Liaison)
Hazel Trinder (Catering /Events)
Brian Trinder (General)
Paul Bastiani (Membership/Property Secretary)
Phil
Redman (Fixtures Secretary)
Steve
Anderson (Friendly Fixtures Secretary)
Apologies:
Pauline
Mallon (Joint Competitions Secretary)
Kevin
Mallon (Joint Competitions Secretary)
Matters
arising from previous Minutes:
Nil
Chairman s/Green
keeper s Report (Dave Walsh)
Dave reported
that Grassroots have continued to maintain the Green in readiness for our 2023
season and it is looking good.
Re slabbing
around the Green has been delayed until this month (January) which Dave is
arranging.
Ivan has got the
sit on lawn mower going and is looking to give it a service next, which Dave
will arrange.
Treasurers
Report (Ron Nicholson):
The Profit/Loss
balance sheets were interrogated, with 19,482.18 in liquid assets currently.
Ron reported
recent spends include 1,500 Grassroots maintenance fees, 22 name plaques for
Committee board and the fees for Coningsby League as well as LBA Ladies fees,
which are due this month.
The monthly Opus
energy bill has just been received at 100 which would normally be 20- 30 at
this time of year. On receiving this, the clubhouse was checked and it was
discovered that the heater in the ladies loo as well as the water heater had
been left on. It is suspected this oversite was the cause of our inflated bill
and following discussion it was agreed that Ron will produce a checklist of all
items which need turning off when the clubhouse has been used. Despite
previous notices it appears that these checks have not been completed and so
now the checklist will be available in the clubhouse for a designated
individual to tick and sign following each use of clubhouse. It was noted that
if our energy bills raise to this level consistently, membership fees will have
to be raised in line to cover it.
Secretary s
Report (Sam Elgar):
Sam stated she
has received correspondence ref WSTBC proposal to reduce Boston League teams
from 12 to 9 players and this will be discussed further at the AGM on 20th
January – which Dave, Ron and potentially Paul will be attending. It was
agreed that if the numbers required per team remain at 12 during 2023, WSTBC
will only enter one team; If they are reduced to 9 players, will enter an A and
B Team.
The Coningsby
returns are due this month which Sam will complete for our two teams and now
she has access to our account will arrange payment in conjunction with Ron.
Ron confirmed he is actioning the LBA ladies affiliation fee of 58 this month
also.
An email
received from Let s Move Lincolnshire was discussed and it was agreed that this
organisation is welcome to promote our club as the email offers, but we will
not be agreeing to any fees being charged for the service. Sam will
communicate with them.
Sam asked that
dates be set for the season so as she can promote them on the website, produce
an Open Day poster and share with all. Discussion produced the following
agreed dates:
2023 Events:
Preseason Meeting Saturday 11th March 2pm.
Opening of the Green Saturday 11th March 2pm.
Spring Clean Saturday 8th April from 10am.
Open Day Saturday 15th April at 2pm.
Fixed Jack Coronation Cup – Mon 8th May.
1940 s Weekend 8th & 9th July.
Open Pairs Saturday 15th July.
Summer Social BBQ Saturday 29th July.
Salmon Trophy Saturday 12th August.
Open Triples Saturday 19th August.
End of Season Presentations Day with Ray Dales Memorial
Drawn Pairs & BBQ Sunday 10th September 2023 from 12pm midday.
Closing of the Green TBC
AGM Saturday 4th November 2022 2pm.
2023 Bank
Holiday Car Boot Sales:
Mon
1st May Early May bh
Mon
29th May Spring bh
Mon
28th Aug Summer bh
Dave will liaise
with Ben from Grassroots to identify the latest date we can close the Green for
winter maintenance.
Membership/Property
Secretary s Report (Paul Bastiani):
Nil
to Report.
Fixtures
Secretary s Report (Phil Redman):
Nil to report,
new fixtures lists will be produced when leagues release them.
Friendly
Fixtures Secretary (Steve Anderson):
Nil to Report,
contact is expected pre-season to book these matches in.
Competition
Secretary s Report (Pauline & Kevin Mallon):
Pauline and
Kevin sent their apologies and asked if another Committee member would be able
to produce the competition entry lists in time for the Pre-season meeting on 11th
March. Phil volunteered to complete these.
Following Paul
Bastiani sharing information about the Fixed Jack competition he proposed with
the Committee after our last meeting, it was agreed that this would fit well on
the additional bank holiday Monday (8th May) for the Coronation as
an exciting NEW competition for our club 
. The prizes can be the trophies that
Phil Briggs has kindly produced and donated, this will be the Coronation
Cup. It will initially be a one-off event but if proving popular can
become a more regular fixture.
The Patchet Cup
was discussed as it became apparent in 2022 that the rules are difficult to
follow and can result in very short games. It was considered if the rules
should change to a number of ends rather than 3 games of 7 ends or use the 101
method of scoring that some had experienced elsewhere. Following discussion,
it was agreed that the current format means the competition differs from those
which are defined by a number of ends only and should continue to do so. A
majority voted that the cup should maintain it s current format but the
Competitions Secretaries Pauline and Kevin were allocated the action of
clarifying the rules.
The missing
Spider was raised, Brian stated he and Hazel have managed to obtain us a new
one, Mike Fox has used it indoor bowling over the winter and will return it for
use at The Salmon Trophy and any other social events it is welcome at during
2023 season.
Sponsorship/Liaison
Secretary s Report (Terry Butchart):
Terry reported
that he has not been able to secure further sponsorship from Wolds Wildlife
Park so their banner will now be removed. PIN Cushions have recently renewed,
and he is actively seeking multiple new sponsors as well as continuing
communication with remaining ones for 70/year to have small fence banner up.
Terry will be visiting Ayres very soon to agree continued sponsorship including
the Open Pairs and Triples.
Terry showed the
Committee photographs of a bowling chair on Marketplace for 200, which we have
been trying to source since last year having received a grant from the Co-op
for one. All approved this purchase and travel expenses for Terry to obtain it
from Derby.
Terry reported
back that he has been investigating the instillation of wi-fi for the club, he
has been communicating with Up the company currently installing cable in the
Village. They are offering this service at business rates of 90/month. Terry
has pointed out that there are a number of self-funded clubs in the Village and
Up are discussing a suitable rate to be considered with their Management. At
90 a month, Terry will need to secure 13 sponsors to cover the fee, he will
report back on the outcome of this at the next meeting.
Terry raised
that last 1940 s weekend footfall was slow to come to our club so this year we
would benefit from more advertising. Various options to increase this were
discussed, additional advertising boards were agreed and letting the 1940 s
committee know what we will be offering by March so as to be included in the
newspaper. Terry will also continue work to obtain printed cups and pens from
Go Promotional, who he is in touch with.
Phil raised that
a number of attractions in the Village have permanent brown road signs for
tourist information, all thought this would benefit our club and Terry
volunteered to enquire if we can have one of these.
Social
Secretary s Report (John Egleton):
John stated that
recent Quiz and Race nights have not been well attended, despite being
enjoyable for those who have attended. These will not continue to be offered
next winter season if they are not something the membership wishes to attend,
it was discussed whether they would work better at lunchtime rather than in the
evenings. It was decided that this should be an item discussed at the
pre-season meeting so the Committee can better understand what the membership
would like to see. Please think about this prior to the pre-season meeting on
11th March and share your views.
Ron will be
investigating the viability of having an all year-round licence to serve
alcohol rather than the few event dates we currently apply for, this may
improve our ability to put on Social events.
At this time the
indoor skittles alley has not been produced as there was not significant
interest in it at the AGM where members were canvassed on their wish to
participate. This can also be revisited at the pre-season meeting.
Events/Catering
Secretary s Report (Hazel Trinder):
Hazel reported
that the Busy Butcher in Horncastle (where we purchase our BBQ supplies) has
moved to a larger premises just across the road due to business thriving. All
agreed that this is not surprising as the products are excellent quality, and
we will be continuing to purchase from them.
Brian stated
that he will arrange replenishing BBQ stocks at the start of the season and
Dave volunteered to collect produce when required.
Any other
Business:
Dave raised a
company called Cathedral Hygiene had made contact and were interested in
supplying products to our club. A discussion took place where it was agreed
the quantity used is not sufficient to require such a service and Hazel will
continue to purchase locally.
Dave raised that
a suggestion had been made that prize money be given out as well as the Tuesday
Trophy, this was voted against by the Committee.
Dave and Paul
agreed that if two teams are put into the Monday night Boston League, Dave will
captain the A Team and Paul the B Team.
Brian stated
that we require some new flower troughs for around the Green, they appear to be
around 6.50 each and we could do with 12 of these. Terry stated he will
approach some Garden Centres for sponsorship in the form of vouchers which
could assist with this. Requirements, prices, and sponsorship will be reviewed
at the next meeting.
Steve has
provided the replacement extension leads needed for our events.
Ron has
completed the heating instructions and displayed them at the clubhouse heaters.
Ron has taken
the date stamped photographs of the of annual closure of the walkway behind our
club, to prevent it becoming permanent public access.
Ron has booked
the banner display at the roundabout from 1st to 15th
April 2023 advertising our Open Day on 15th April. Sam will produce
and share an Open Day poster for members to print and display.
Steve has
donated his half barrel for a new BBQ, Dave will arrange for the stand and
grill to be produced.
No paint was
donated following our request, to indicate positions on rinks therefore Ron
will purchase some.
Ron has reviewed
the amended Deed of Trustees where the solicitors made a postcode amendment.
This is now accurate and complete.
Dave has removed
the unused chalk board from the clubhouse wall and will continue to work with
Paul and Penny Bastiani to improve our displays.
There being no
other business, the meeting was closed by the Chair at 1230hrs.
Next
Committee Meeting:
1000hrs Saturday
11th February 2023
Woodhall Spa Town Bowls Club
Minutes of Committee Meeting 10am
Saturday 11th February 2023
Present:
Dave Walsh (Chairman)
Ron
Nicholson (Treasurer)
Sam
Elgar (Secretary)
John Egleton (Social Secretary)
Hazel Trinder (Catering /Events)
Paul Bastiani (Membership/Property Secretary)
Phil
Redman (Fixtures Secretary)
Steve
Anderson (Friendly Fixtures Secretary)
Apologies:
Pauline
Mallon (Joint Competitions Secretary)
Kevin
Mallon (Joint Competitions Secretary)
Brian
Trinder (General)
Terry
Butchart (Sponsorship/Liaison)
Matters
arising from previous Minutes:
Nil
Chairman s/Green
keeper s Report (Dave Walsh)
Dave reported
that Grassroots have been fertilising the Green in readiness for the 2023
season and have stated that they will not need to do work on it that will cause
us to close the Green before 10th September. This was therefore
agreed as the date to close the Green following our 2023 season.
Dave reported
that the re-slabbing work has been completed around the Green at a cost of
927.50, except for the area with double gates which opens into the car parking
field. As some heavy machines for spiking etc come in through this area, it
requires additional base work to support the slabs. The quote for this work is
860, following discussion this was approved unanimously by the Committee.
Dave reported
that the BBQ frame mesh work has come in at 126 and is now ready to collect
for use this season.
The work
servicing of the sit on mower has highlighted it requires new blades at a cost
of 200 – this was also approved by the Committee.
Treasurers
Report (Ron Nicholson):
The Profit/Loss
balance sheets were interrogated, with 16,857.90 across all accounts
currently.
Recent
expenditure has included 163.84 on the water bill, 39.50 on paint to mark our
rinks, 927.50 for re-slabbing and there is 1130.84 approved expenditure
upcoming including the items raised by Dave in his Greenkeepers report.
The paint
purchased is in four different colours which Ron and Paul Bastiani will use
when the weather provides a sufficiently dry spell on six rinks to identify
marks Players/Captains can use to set up to.
Ron informed us
that whilst he intends to put himself forward for Committee again next year, he
does not intend to stand as Treasurer. Ron asked that everyone think about who
would be suitable to step up to the position, adding that he will be happy to support
that person as they settle into the role.
Secretary s
Report (Sam Elgar):
Sam stated the
website has all our agreed dates added and now we have identified Closing of
the Green as Sun 10th Sep, she will add this. Paul Bastiani agreed
to share pictures of our new bowling wheelchair for adding and Hazel Trinder
will send her the Open Pairs and Triples applications.
Sam presented
this year s Open Day poster which all were happy with and so will share this
with the minutes to all members who may print and display in suitable areas.
(Dave Walsh has since confirmed Boston Bowls Supplies are able to attend for
your bowls equipment, clothing and accessory needs).
Sam presented an
agenda for the Pre-season meeting to the Committee, which was discussed and
agreed, this will go out to all members prior to the meeting which should be in
your diaries for 2pm Saturday 11th March.
Sam presented
the cleaning rota for 2023 which has since been pinned up in the Clubhouse.
Please do put your names down if you possibly can on this. We can all do our
bit
Sam reported
that she had investigated the Let s Move Lincolnshire organisation but
discovered it is based around a website which needs multiple dates where anyone
can just turn up and play, aside from our Open Day we do not have suitable
events to advertise currently.
Sam has
completed the required Ladies Affiliation and Coningsby League documentation
and worked with Treasurer Ron to submit payment in a timely manner.
Sam has received
communication that the Woodhall Spa Friendly League AGM is 2pm Wed 1st
Mar at Cranwell Social club. Dave Walsh will arrange attendance.
The Coningsby
Bowls League AGM is Thu 2nd March at Coningsby Village Hall. The
League will consist of 21 teams in 3 divisions this season. The League has
lost Burton House but gained Skegness Town and a second Bicker team. We are in
need of a second Captain still as Lou will be stepping down – please do let Sam
or Lou know if this is something you feel you can step up to.
Membership/Property
Secretary s Report (Paul Bastiani):
Paul
reported that the new bowls wheelchair which the co-op kindly funded is now
built and photographed, it will shortly be featured on our website, and added
to our inventory. Val Sylvester has drafted information to feature in the
Woodhall Wapentake including the chair and information on our Open Day Thanks
Val.
Paul
continues to keep Val up to date with members details in her role as welfare
officer.
Fixtures
Secretary s Report (Phil Redman):
Phil will
produce 2023 fixtures lists when the leagues release them.
He has completed
the Competition entry sheets for completion from our Pre-season meeting onwards
and will now complete League entry sheets also.
Friendly
Fixtures Secretary (Steve Anderson):
Steve has been
in touch with Kim H from Sutton on Sea who would like to visit us for a
friendly, this was agreed for 2pm Sunday 11th June. Unfortunately,
Hazel Trinder who usually provides catering for the friendlies will not be
available then so we will need some help from other members to create a buffet
please.
Competition
Secretary s Report (Pauline & Kevin Mallon):
Pauline and
Kevin sent their apologies.
Following the
previous meeting, where it was identified the Patchet Cup rules are not clear
enough, clarification was discussed and Ron will send out a clearer set of
rules for Committee to consider.
Paul Bastiani
reported that Phil Griggs has kindly offered to make the T s for the Coronation
Cup, these are needed for a fixed jack competition. Paul has also added to the
Honours Board for the new competition which we all look forward to on our
additional bank holiday this year for the Coronation (Monday 8th
May). Paul will reveal more at the Pre-Season meeting.
Sponsorship/Liaison
Secretary s Report (Terry Butchart):
Terry Sent his
apologies and information he will shortly be visiting Eyres Ford Dealers and
Brigg Garden Centre to discuss sponsorship as planned. He is also approaching
Bar 11 and the Potato industry as new sponsors.
Paul Bastiani
reported that he and Terry had assembled the new bowls wheelchair to be
photograph and whilst it does come apart and pack away the Committee decided it
should stay assembled for the season as it can be removed from the equipment
store for display and to raise awareness of its availability whilst the store
is open for use.
Social
Secretary s Report (John Egleton):
John stated as
per our last Committee meeting minutes social events are on the agenda for our
Pre-Season Meeting –
(Recent Quiz and
Race nights have not been well attended, despite being enjoyable for those who
have attended. These will not continue to be offered next winter season if
they are not something the membership wishes to attend, it was discussed
whether they would work better at lunchtime rather than in the evenings. It
was decided that this should be an item discussed at the pre-season meeting so
the Committee can better understand what the membership would like to see.
Please think about this prior to the pre-season meeting on 11th
March and share your views).
Events/Catering
Secretary s Report (Hazel Trinder):
Hazel reported
that the Open Triples and Pairs applications will now be sent out to previous
applicants and shared by Sam on the website as well as to the other club
Secretaries for display.
Any other
Business:
Hiring out of
the Clubhouse was discussed with a further booking at 15/hour being approved
for a group in February and a member s rate for private party booking at
25/event in April.
Dave passed the
food hygiene folder onto Phil for reading and this will be passed on to Steve
at the next meeting.
Paul, Phil and
Steve will erect the WSTBC signage to the carpark entrance and remove the Wolds
Wildlife banner.
Dave has
completed the alteration to the Ladies Loo in the Clubhouse so it opens inwards
to save space.
Ron reported
that he has calculated the raffle takings and possibility of purchasing some
prizes from takings. In 2022 we held five raffles raising between 50.10 and
111, making an average of 79.62. The Committee agreed that if we have
insufficient donations to future raffles then 20 per raffle can be used to
purchase prizes.
Paul stated that
he still requires some emulsion paint to complete the Honours Board updates
before the Pre-Season meeting. Ron stated he will provide some.
It was raised
that there has been another occasion this month where the Club has been left
unlocked and the lighting on. These incidents are costly in utility bills and
threaten the security of our club. A reminder to all members you must be sure
you have switched off utilities and locked up the stores, cabinets, building
and gate on leaving.
Paul stated he
has some complimentary scorecards for our club from his short mat bowling as
well as a donation of pint glasses from the Coronation Hall. Thank You.
Steve stated
that LED lighting would save money in the Clubhouse, and he has knowledge of
required fittings. Steve will provide us with further details and costings at
the next meeting.
Steve showed the
Committee details of radiator timer switches which cost 20 each; we would
require five of to prevent radiators being left on for excessive periods.
These were unanimously approved. Steve will arrange purchase and fitting.
There being no
other business, the meeting was closed by the Chair at 1220hrs.
Next
Committee Meeting:
Following
Pre-Season Meeting, Saturday 11th March 2023
Woodhall Spa Town Bowls Club
Minutes of Committee Meeting
1000hrs Saturday 15th April
2023
Present:
Dave Walsh (Chairman)
Ron
Nicholson (Treasurer)
Sam
Elgar (Secretary)
Hazel Trinder (Catering/Events)
Brian
Trinder (General)
Terry
Butchart (Sponsorship/Liaison)
Pauline
Mallon (Joint Competitions Secretary)
Kevin
Mallon (Joint Competitions Secretary)
John Egleton (Social Secretary)
Apologies:
Paul Bastiani (Membership/Property Secretary)
Steve
Anderson (Friendly Fixtures Secretary)
Phil
Redman (Fixtures Secretary)
Chairman s/Green
keeper s Report (Dave Walsh)
Dave reported
that despite mower problems experienced by our club and Grassroots recently,
Ben has manged to cut the Green to a suitable length ready for play this
afternoon at Open Day, recent wet weather means this is slightly longer than we
will have moving forward.
Thanks to Ron
for marking out all the rink colours, the Green play areas will be altered
following Open Day which it is hoped will result in significant use! – (Update
Open Day was an excellent turn out and new members joined as a result).
Ivan has
completed our mower repair now, which had a pin broken, our other mower has
also had its service and new blades at the approved 190.
A problem with
the guttering around the equipment stores area became apparent in recent
rainfall. Dave and Ron promptly began investigations into this, but a repair
was not possible with current materials and some guttering fell down
(apparently Ron moved somewhat faster than he might have you believe he could
to get out of the way!). Dave has identified guttering and lead flashing
required to repair this which was approved by All at 367.19.
Treasurers
Report (Ron Nicholson):
The Profit/Loss
balance sheets were interrogated, with 16,386.01 across all accounts
currently.
This has not
changed significantly since March however discussion was held around 2,045
subs being taken, 70 so far for Open Pairs and 60 for Open Triples
competitions as well as 40 building hire out.
1,116.20 has
been spent on repairs including approved slabbing over the last month.
Ron has secured
discounts to our Business rates which should be 1,200 annually bringing it
right down to 60.16 which is being paid in a lump sum. Well done Ron.
The quarterly
Grass Roots bill is in at 1,754, the mower service and blades bill at 190 and
the guttering bill is upcoming as discussed in Greenkeepers report.
Hazel passed Ron
the Open Pairs, Triples and Kitchen re-stock invoices of 73.96 as well as
cheques for Open Triples and Pairs entries.
Our insurance
renewal has come in at 725.24 including admin fees, this is only a little
higher than last year and no lower could be sourced. Approved by All.
Secretary s
Report (Sam Elgar):
Sam confirmed
that she has updated our website with pictures of our new Bowls Wheelchair
which was funded by the Co-Op, Open Pairs & Triples competition entry
forms, Car Boot info and our Open Day Poster.
Sam has also
produced some smaller fliers to be distributed locally promoting our club.
Upcoming dates
were discussed:
Our first Car Boot
on 1st May requires further advertisement.
Fixed Jack Coronation Cup this is a day event which will begin at 10am, a
potential BBQ was discussed, and all
are encouraged to put their names down to play now. The entry list is
now up on the Competitions Board (bottom right).
Nobody has come
forward to cater for the Friendly where Sutton-on Sea are visiting us on Sunday
11th June and Hazel is unavailable. Ron will try approaching the
Co-op to provide some catering.
There are some
members who have still not paid to re-join; they will be removed from our
members list next month if this remains the case. If anyone who has not yet
paid but wishes to re-join could contact Treasurer Ron to arrange this
immediately, please: ronwnicholson1@gmail.com
All events in
2023 season, suited to Raffle or Tombola were identified, this list will be
passed to Maggie Hanchett to co-ordinate. Thanks Maggie.
Membership/Property
Secretary s Report (Paul Bastiani):
Paul
sent a report with his apologies that Membership and Inventory do not have any
items to raise.
There
is a Boston league match scheduled on the evening of bank holiday 8th
May, Paul will liaise with Tom Scholey (Monday Captain) to look to reschedule
as this is not only a bank holiday but the day of our Coronation Cup Competition.
Dave
raised that there are a number of items which require scrapping from inventory
including the guttering which has recently come down, large stainless steel
electric grill and a small steel roller. Sam will contact the scrap dealer who
appears on local community sites to request collection of these items, Paul to
update Inventory following their disposal.
Fixtures
Secretary s Report (Phil Redman):
Phil was not
present at this meeting but has been asked to review and provide 2023 Fixtures
list to be sent out to all members.
Friendly
Fixtures Secretary (Steve Anderson):
Steve sent a
report with his apologies.
He continues to
work on obtaining the approved LED lighting for our clubhouse and is checking
if we would require an electrician to install approved timer switches for water
heaters.
Steve has
obtained a fridge for alcoholic refreshments, which he will connect shortly and
conduct a stock check with a supplier of wine and beer for this identified. We
will need an honesty box to work with this Dave agreed he would make a
suitable one.
Competition
Secretary s Report (Pauline & Kevin Mallon):
Competition
entry sheets are currently being filled, they will remain up until the end of
May as they did last year before Pauline and Kevin display the draw sheets for
these.
If any of the
Competitions have excessively low entries, they will be discussed at AGM to
decide if they should continue next year.
Sponsorship/Liaison
Secretary s Report (Terry Butchart):
Terry reported
that Bar Eleven have now signed up to a sponsorship banner as well as Village
Limits and Pin Cushions renewing.
The additional
sponsorship Terry is managing to raise could cover the wi-fi we require to use
card machines etc. Ron mentioned an offer for businesses he had seen by
Vodafone for this which appears cheaper than Upp which Ron and Terry will
investigate and liaise on.
Ayres are still
not returning Terry s calls which he will persevere to secure in the run up to
Open Competitions.
Terry will be
attending JJ s Garden centre this month to look for sponsorship in the form of
donations.
Mr Webb from Bar
Eleven is running a charity comedy night this month and will be donating to our
club from this. Thank You.
Terry reported
he continues to work with Go Promotional who now have the 1940 s photo to use
on the plastic cups we wish to sell. They can also provide various other
printed memorabilia which we require.
Social
Secretary s Report (John Egleton):
Race and Quiz
sessions will move to daytime rather than evenings after the bowls season, as
requested at the Pre-season meeting. Hopefully this will increase engagement.
Events/Catering
Secretary s Report (Hazel Trinder):
Hazel reported
that the Open Triples and Pairs entries are slowly coming in with 10 for Pairs
and 9 for Triples so far.
Hazel and Ron
will compare contact lists for sending out further applications.
Hazel will
clarify with Patrick Newton if the Stan Hargraves Trophy on 2nd
August requires catering.
Any other
Business:
The food hygiene
folder has now passed from Phil Redman to Steve Anderson. Steve to pass on to
John Egleton at next meeting.
Phil, Paul &
Steve have attached the private WSTBC sign onto our parking field gate and
taken down the sponsorship banners of companies who have not renewed.
Ron has produced
and displayed a sign reminding all to turn off electrics and lock up on leaving
our clubhouse.
Phil Briggs has
produced the fixed jack holders necessary for the Coronation Cup on 8th
May bank holiday. Thanks Phil.
The Honours
Board has been produced and most noticeboards re-vamped. All that remains now
is the Then and Now board refurb by Dave & Paul (Jewson s soft board
identified as appropriate material for this) and an additional sparkling title
above the Honours board by Kevin to complete.
Ron has
purchased and installed the approved replacement solenoid for the irrigation
system, this is working at an optimum level.
Ron involved a
You Switch service to look at options regarding energy billing companies and
found Opus Energy still provide us the lowest pricing. Renewal was agreed by
All.
Pauline
confirmed she would put the Craft table out against the back wall of the
Clubhouse and monitor this over the season.
Brian stated he
has found some slightly out of date larger in the storeroom which can be
labelled up with this info and sold at a discount.
Dave and Ron
will complete some Car Boot set up the evenings before these and bring in BBQ
ingredients as Brian arrives having purchased from the Busy Butcher.
We will need volunteers for cake baking and in the kitchen
for Car Boot Days please
consider helping out, the first this season is Bank Holiday Monday 1st
May. Sam will send out Food Hygiene information relating to this with
minutes. Your help will be much appreciated
There being no
other business, the meeting was closed by the Chair at 1205hrs.
Next
Committee Meeting:
10am Saturday 27th
May 2023
Woodhall Spa Town Bowls Club
Minutes of Committee Meeting
1000hrs Saturday 24th June
2023
Present:
Ron
Nicholson (Treasurer/Vice Chair)
Sam
Elgar (Secretary)
Brian
Trinder (General)
Pauline
Mallon (Joint Competitions Secretary)
Kevin
Mallon (Joint Competitions Secretary)
Paul
Bastiani (Membership/Property Secretary)
Hazel
Trinder (Catering/Events)
Terry
Butchart (Sponsorship/Liaison)
Apologies:
Steve
Anderson (Friendly Fixtures Secretary)
Phil
Redman (Fixtures Secretary)
Dave
Walsh (Chairman/Greenkeeper)
John
Egleton (Social Secretary)
Minutes of
Previous Meeting:
Agreed as
correct.
Chairman s/Green
keeper s Report (Dave Walsh)
Dave sent his
apologies and a report that he has replaced the silicon around the basin in the
ladies loo as well as the blown lightbulb.
Dave has
obtained one quote for the BBQ area slabbing up to the manhole then gravelling
to make it more useful and pleasing. This is for 2,300. He will obtain further
quotes before the next meeting for discussion. Terry Butchart added he will
also get a quote from a suitable tradesperson he knows.
Ron reported
that the Green is looking good from recent rain and irrigation with the
exception of one corner where the crows have been pecking. Ron will look to
replace our bird scarer (Harriot the Hawk) which was vandalised towards the end
of last season.
Ron also
reported that the storeroom, key cabinet and a window had been left open the
previous day. It is essential all members ensure they close/lock up and switch
off before leaving. He has advised the members who failed to do so.
Treasurers
Report (Ron Nicholson):
The Profit/Loss
balance sheets were interrogated, showing a total of 16,347.38 in accounts
with a net income during May 2023 of 2,941.85.
A Tens Licence
has been obtained to operate over 1940 s weekend. The Premises Licence will be
submitted this week.
Ron had reviewed
the effect on cash flow that the purchase or hire of a de-fib machine would
have. It currently looks like it would create an annual deficit of 1,695
however this is not taking into account profit from the upcoming 1940 s weekend
and the last Car Boot of the year. Ron had considered calculating it using
previous years annual accounts however felt with the effect of Covid on those
they would not be reliable. It was agreed that the best analysis would be on
this year s figures, calculated and discussed at our AGM in November.
Secretary s
Report (Sam Elgar):
Sam confirmed
that our contacts list is fully up to date now, communications go out
accordingly and the website remains updated.
Sam stated she
and Friendly Fixtures Secretary Steve Anderson continue to liaise with the
Conservative Club Chair ref the Salmon Trophy to take place on the afternoon of
Saturday 12th August. A meeting is arranged in the Conservative
Club on Friday 30th June to finalise arrangements. Catering is quoted
at a cost of 137.50 to each club and was approved at the meeting. Save the
date posters are on display in both clubs and names lists will go up during
July. Ideally, we should have 18 or 24 players for each team, it is understood
those being members of both clubs will mainly play for the Conservative Club to
assist those not having played before to learn. When lists go up in July,
please put your name down in one of the clubs for a great afternoon. Both
clubs will have membership forms available on the day for those interested in
joining the other. Green fees were confirmed at 1.50 and Brian will attempt
to find the Spider which went missing last year, failing this Ron will craft us
a new one and in his absence Dave was nominated to obtain the Spider prize.
Sam will ask Val Sylvester to let Ruby Salmon and her family know the event
details should they wish to attend.
Sam raised other
upcoming dates to review including:
–
Sat 15th
July Open Pairs. Hazel stated this is on track.
–
Sat 16th
July Coronation Cup. Paul is on top of this has 16 names to play which
should work well so has now taken the list for entry down.
–
Sat 29th
July Summer Social BBQ. John Egleton has placed a list on the noticeboards
for those intending to attend, most present added their names, please add yours
if you are attending to give us an idea of salad and rolls required. Thanks.
–
Sun 30th
July Proposed Friendly Fixture Away to Collingham. It is noted that Steve
Anderson has a list up and has provided further information in his report.
Steve has developed an online questionnaire which Sam has tested and found well
designed, this is with the hope of using to gain members responses on future
events. The rest of the Committee asked Sam to share this with them to test
then discuss further at the next meeting.
Fixtures
Secretary s Report (Phil Redman):
Phil sent his
apologies stating nothing to report on Fixtures.
Friendly
Fixtures Secretary (Steve Anderson):
Steve sent a
report with his apologies:
Club Bar:
Between 25th
May and 16th June the Honesty Box income was 109 plus an 8 float
and outgoings for the same period were 71.50. This is an encouraging sign,
especially as the weather wasn t great for two weeks of the period. Speckled
Hen was the strongest seller with Guinness not far behind. The short dated
lager being sold at 1 a can continues to sell at a reasonable rate too.
Hopefully the better weather will see the wine selling also.
We continue to
hold a healthy supply of stock with Steve purchasing Guinness and Speckled Hen
through Amazon as required.
Steve has
supplied Treasurer Ron with sales, stock purchase accounts and invoices to date
for our records. All were happy with this.
Friendly
Fixtures:
Sutton – on – Sea
are keen to rearrange a new date for the cancelled Friendly Fixture at WSTBC and
Steve continues to liaise with them, only 13 members had put their names down
it was raised that the reasons for cancellation are not clear and feedback will
be needed at the next meeting from Steve.
Collingham have
invited us to a Friendly on Sunday 30th July, the green fees are 3
and they hope to keep the buffet price down to 7 so hopefully for 10 an
excellent day out bowling against friendly fellow bowlers. Their Secretary has
been communicating with Steve and despite some problems getting names up both
clubs are looking to muster 18 bowlers for the match, to be played on 6 rinks
of 3 wood triples. Please add your names to the list in the clubhouse as per
email on this already circulated.
Salmon Trophy
As per Sam s
report we are meeting with the Conservative Club next week to finalise
arrangements and a list for names will go up in both clubs in July.
1940 s
Weekend Sat 8th – Sun 9th July:
This item has
been added to prepare for the event and will remain on the July Agenda to
review how it went.
Ron has obtained
the Tens Licence to operate that weekend.
There has been a
lack of support in the kitchen and on cake tables during recent events.
Working these areas can prove very enjoyable but physically demanding over
prolonged periods.
It was decided a
rota for the two days will be placed in the Clubhouse for slots members can
complete these duties which include serving tea, coffee, cakes, table
clearance, washing and drying up. Sam will produce this to go up on Thursday
29th June in the Clubhouse, as well as emailing it straight out to
all members who should provide their details to Ron on ronwnicholson1@gmail.com to add their preferred slots (as he is
at the clubhouse daily) if they are unable to attend clubhouse and complete the
rota themselves.
All members
should consider when they can help as it is unfair that the same ones complete
these tasks throughout and the future of holding such events is in jeopardy
should we not volunteer help. Without these essential money raising events
(consisting of 3 x car boot days & 2 x 1940 s days a year) which raise an
average of 5k annually, membership fees will need to be raised to cover club
costs so lets all play our part to support our club please.
Bakers are again
needed to supply cakes for the 1940 s weekend, the baking from home documents
will be sent out again for anybody not already having completed them and your
cakes will be gratefully received in the Clubhouse on Friday 7th
July.
It was noted
that some kind members have been donating biscuits to save club funds or monies
to cover ingredients for more able bakers, others may prefer to source
ingredients such as flour or eggs and present them at the clubhouse. Donations
towards ingredients can be made to Treasurer Ron or via bank transfer with the
reference Cake Fund . The bank details for this are: Sort
Code: 20 63 28 Account No: 90461466 Account Name: The Woodhall Spa Town Bowls
Club
This means we
also require volunteers to bake cakes with the funds/ingredients donated, Hazel
has agreed to co-ordinate this effort so please make her aware if you are
prepared to volunteer: braize@talktalk.net
A Tombola runs
at this event so prizes into the boxes would be much appreciated as well as for
several upcoming Raffles. Thank You.
Ice-cream vans
turned up last year without invite and it was noted that one of these was a
nuisance to pre booked campers running his engine throughout at their
location. Being aware that the Conservative Club have used the same company
and been pleased with their ethics and contributions Sam will liaise with their
Committee to establish if we can arrange an introduction and agreement to work
with this company.
Paul raised that
he has been approached by the organiser of the military displays in the woods
to collect approx. 200 Litres of water from our tap each of the mornings for a
50 fee. It was agreed that taking place before 9am when visitors will not
have arrived will not cause disruption and provide a good profit on the water.
Kevin volunteered to source a short food grade attachment for the tap so as it
can be used to fill jerry cans.
Pricing was
discussed and it was agreed that 50p will be added to prices of food and drinks
over the weekend. Paul volunteered to produce price lists for display.
Advertising
Terry spoke with the 1940 s Committee who quoted a large fee to include us in
the newspaper they produce. Sam will produce Social Media advertising for the
event, please share this when received. Dave was also nominated to produce two
advertising boards in time for future events.
Brian has
ordered the rolls, burgers and bacon required, Terry will liaise with Steve on
bar stock and a trip to Bookers or Costco was authorised if required.
Terry was
authorised to order a new bar fridge to a max spend of 250.
We have not yet
been successful in getting plastic cups printed with our photo to sell this
year but will continue working towards sourcing these. Terry will source
reasonable quality plastic cups for which a 1 deposit will be taken.
Dave, Ron, Hazel
& Brian will attend to set up on the Friday.
There will not
be music from the clubhouse this year as the licence for this has jumped up to
110+VAT which all agreed was too much of a deficit to begin the event on.
Membership/Property
Secretary s Report (Paul Bastiani):
Property
Nothing to
report.
Membership
We have two
additional members Stuart and Barbara Harrogate. They were members
previously and are welcomed back to the Club.
The membership
list has been updated which has had one members email removed at their request.
Club Shirts.
We have sold 46 shirts at the discounted price, plus we have 2 members
who have ordered a shirt each which will take the number to 48.
This means that
we have a maximium of two discounted shirts available from the original 50.
We are currently holding 5 no shirts in stock 2 x L, 3 x XL.
Discussion was
held, Paul will approach Petwood Caravan Park to ascertain if they could
provide further sponsorship to cover the offer remaining open to members for a
first shirt at the reduced price of 16. It was agreed that even if they will
not members should continue to be offered this first shirt discount.
Please contact
Paul to place any orders: prbastiani@gmail.com
Coronation
Cup
There are
currently 16 members wishing to play, the list has now come down to organise
the day.
Competition
Secretary s Report (Pauline & Kevin Mallon):
The competitions
are progressing nicely. Pauline has started collecting money for entries
this is 1.50 per competition when you see her. Pauline is usually present Tuesday
afternoon and Thursday evening at the club.
Sponsorship/Liaison
Secretary s Report (Terry Butchart):
Ayres are on
board with sponsorship for our Open Pairs and Triples prize money again this
year although they will not be bringing their cars down for display. Terry
will ask if there are brochures or a slideshow for the laptop that they would
like us to display during the events.
Bar Eleven have
agreed sponsorship and will shortly be purchasing a banner for display. Mark
Webb from this business has also kindly donated 130 from the Charity Comedy
Night which he held at The Petwood Hotel recently. We are very grateful,
Thanks
Terry is
visiting the Village Limits to explore sponsorship imminently.
Terry was not
successful in securing donations or sponsorship from Brigg Garden Centre but
will not give up and is approaching Alford/Horncastle Garden Centre soon.
Social
Secretary s Report (John Egleton):
John sent his
apologies with nothing to report.
Events/Catering
Secretary s Report (Hazel Trinder):
Hazel reported
that 18 teams have entered the Open Pairs (15th July) with 17
lunches ordered. The entries are now closed for Dave and Ron to create the
matrix and Hazel to advise all entering of their start times. Hazel has the
catering in hand and Pauline & Kevin will complete scoring on the laptop
and board on the day.
Hazel continues
to liaise with Patrick ref catering requirements for the Stan Hargraves Cup.
Any other
Business:
Terry will
ensure we have Club Memorabilia to hand out to visiting Clubs by 12th
August deadline when we require this for The Salmon Trophy.
Where Ron and
Terry have been investigating options for installing internet connection at our
club, Quantum have not responded, Upp have quoted a very high price with no
concessions available for none-profit organisations and Ron will report back
next meeting ref ongoing discussion with Vodafone.
The Then and Now
noticeboard has been replaced with a matching fresh board, the items on the
previous board will be sorted and a display agreed on at the next Committee
Meeting.
The Lincat water
boiler is intended for filling single cups so used to serve coffee mainly. It
will fill half a tea pot but must be given time to refill before topping this up,
so it is preferable captains stick to filling an urn when they arrive to fulfil
tea requirements following matches.
There being no
other business, the meeting was closed by the Chair at 1300hrs.
Next
Committee Meeting:
10am Saturday 29th
July 2023
Woodhall Spa Town Bowls Club
Minutes of Committee Meeting
1000hrs Saturday 2nd March
2024
Present:
Dave
Walsh (Chairman/Greenkeeper)
Steve
Anderson (Treasurer/Bar Subcommittee)
Sam
Elgar (Secretary)
Ron
Nicholson (Friendly Fixtures/Bar Subcommittee Lead/Vice Chair)
Brian
Trinder (General)
Hazel
Trinder (Catering/Events)
Phil
Redman (Fixtures Secretary)
Pauline
Mallon (Joint Competitions Secretary)
Kevin
Mallon (Joint Competitions Secretary)
Paul
Bastiani (Membership/Property Secretary)
Terry
Butchart (Sponsorship Liaison/Bar Subcomittee)
Bev
Redman (Social Secretary)
Apologies:
Nil
Minutes of
Previous Meeting:
Agreed as
correct.
Chairman s/Green
keeper s Report (Dave Walsh)
Dave welcomed
Bev to the Committee as Social Secretary and the rest of the Committee joined
him.
Dave reported
that Ben from Grassroots is happy with the opening and closing of the Green
dates we agreed at the last meeting. They are now published on our website.
Ben has also
been completing work on the bare patches on the Green at the edges that we
thought had probably been caused by leaves accumulating outside of maintenance
and cutting. On investigation Ben discovered and treated an infection in these
areas. As a result the Green is looking much better as usual.
Treasurers
Report (Steve Anderson):
Steve reported
that the balances have been interrogated and have gone down by 2k since the
last meeting as a result of league entry payments, web hosting, score card
purchase, regular utility bills and a main cost driver of Green maintenance.
Steve presented
the Committee with a spreadsheet showing a projected loss of 3,151.88 over the
2024 season due to the loss of 1940 s weekend and current charges/expenditure.
The spreadsheet
highlighted numerous areas where charges and expenditure could be amended in
order to reduce this projected loss. Each was discussed in detail and changes
agreed by the Committee:
Fuel payments to
those providing lifts to matches – this is not something other clubs pay and
with vehicles becoming more economical felt excessive now. The Committee
agreed that these payments will cease and members receiving lifts from others
should consider donating a couple of pounds towards fuel to their drivers,
agreeing this amongst themselves.
Green Fees these
have remained at 1.50 for a number of years now and are no longer in line with
nearby clubs who are already charging 2. It was agreed that the green fees
will raise to 2 in 2024 season.
Grill/Cakes/Kitchen/Bar
Ingredients have increased in cost this year and our prices need to rise to
continue bringing in a health profit. It is expected that all local businesses
will raise their prices and so ours will still remain the cheapest in the
area. It was agreed to raise these by 20%, in effect putting 50p on a burger
for instance.
Meals provided at
Friendly Fixtures it is appreciated that the ingredients have also increased
in price for these yet it is difficult to work out what the cost will be prior
to approaching the dates they are required for. We have always received great
compliments on the quality of these meals so it was not felt cheaper
ingredients should be sourced that would consequently compromise the quality.
Instead, the meals will be costed close to the events and 50% added on to this price
in order to provide a fair profit for our club and maintain quality.
Car Boot the cost
of 5 per pitch has been in place for many years now and it was considered on
the day if this should increase to 8. It was agreed that Patrick Newton and
Mike Fox who kindly organise these should have the opportunity to provide input,
so this conversation continued by email after the meeting. The price of other
car boot pitches nearby was taken into consideration as well as the additional
profit already agreed on the grill/kitchen/cakes, and it was agreed that these
will remain at 5.
Club shirt prices
It was agreed that these are for members only and having used the initial
discount via sponsorship to subsidise the cost, they are now offered at full cost
price anyway so we should not put any additional charges above cost price on
these.
Advertising around
the Green last year this was sold at 70/year however sponsors are reported
to be happy to pay the going rate of 100/year which was agreed as the new
price.
Camping this has
remained at 5/night/person for a number of years whilst it includes use of
some of our utilities which have risen in price. It was agreed that raising
this to 8/person/night should be the 2024 price.
It was noted that
the profits from winter social events have dropped to nil over the 23-24 out of
season period. This appears to be due to lack of interest from members. We
are pleased to have Bev on board as our new enthusiastic Social Secretary and ask
that everyone engage with exciting new events Bev will be championing for us.
Clubhouse hire
(businesses) this has run at 15/hour over the last season but the profit
becomes eroded by the increased utility bills it attracts. It was therefore
agreed that this will now rise to 20/hour.
Clubhouse hire
(members) this had been 25/day last year but those who used it felt it was
worth much more and suggested a rate of 40/day. All agreed that this remains
excellent value for the facilities and approved 40/day.
Membership
Subscriptions These were voted on at AGM to remain at 40 full members and 5
social members so will not change for the 2024 season however our finances will
need scrutinising again before the November 2024 AGM and if other measures put
in place have not covered the loss of 1940 s weekend profits of 3k, then members
should be mindful that these will need to rise for the 2025 season.
Secretary s
Report (Sam Elgar):
Sam stated that
she has updated the website with all our confirmed 2024 dates as well as the
application forms to enter our Open Pairs and Triples.
The Open Pairs
and Triples competition entry forms have also been shared to the other
Secretaries in region who will display at their clubs for us.
Sam had printed
up a number of Open competition entry forms shared for display in this manner
to our club, if you are considering entering, these can be viewed on the first
notice board on your right as you enter our clubhouse.
Sam was pleased
to share an email from Paul Fox stating he would like to hold more camps this year
as well as maintaining a booking where the 1940 s weekend would have fallen.
The Pre-season
meeting agenda was agreed ready for Sam to share with all members the same day,
in preparation for the following Saturday (Pre-season meeting 2pm Saturday 9th
March 2024).
Sam asked if the
agreed Open Day preparation is underway for 2pm Sat 6th April. Ron
confirmed he has booked the roundabout banner. Dave confirmed it is appearing
in the Woodhall Wapentake, Bev agreed to produce a new poster which we can all
share to raise interest. Steve stated there are no official bowls
clothing/equipment suppliers available to attend, Sam and Terry agreed to
approach some local businesses who produce bowling shoes and suitable
trousers/shorts, this may even result in additional sponsorship.
Sam raised that
she has been sent scam emails pretending to be Dave Walsh and Steve Anderson,
asking for her to purchase items. It was agreed the names and email addresses
targeted/used are most likely being taken from our website where the Chairman,
Secretary, Treasurer and Membership Secretary have these displayed to allow
contact from potential new members and genuine enquiries. It was agreed that
these need to remain to allow genuine contact and the scam emails are easy to
spot as they do not come from the genuine email address of these 4 listed but just
have the prefix of their name, typically have Americanised phrases and are
always asking for purchases to be made. The Committee agreed that they will
not be purchasing anything without confirming over the phone with the other
Committee member that an email has come from them.
Membership/Property
Secretary s Report (Paul Bastiani):
Nil
to report.
Fixtures
Secretary s Report (Phil Redman):
Nil to report.
Friendly
Fixtures Secretary (Ron Nicholson):
Ron reported
that he has been in contact with Collingham who have confirmed their visit to
us on Sunday 30th June, Sam will add this date to our website and
Ron will put up list to add your names when the time of the visit is confirmed.
Ron has also
been in touch with Sutton on Sea who have confirmed both home and away dates,
these are away (at Sutton on Sea) Saturday 4th May they usually go
for fish and chips following their games, which we are encouraged to
participate in and home (at WSTBC) Saturday 8th June. Sam will also
add these to our website and Ron will produce lists to sign up on.
Ron may have
news from Holt for the next meeting.
Bar (Ron
Nicholson):
In line with
agreed prices the alcohol will go up by 20% for the 2024 season. It is hoped
the bar will contribute to combating our 1940 s deficit in its first full
season of availability.
Competition
Secretary s Report (Pauline & Kevin Mallon):
Pauline and
Kevin reported that the sign-up sheets for 2024 competitions will be up in our
clubhouse for members to add their names from 9th March, at the
Pre-season meeting. Entry this year will be 2/competition, in line with the
increase in Green Fees.
Sponsorship/Liaison
Secretary s Report (Terry Butchart):
Nil to report.
Social
Secretary s Report (Bev Redman):
Bev showed the
Committee a pack of Bonus Ball cards she has obtained for us and following
discussion it was agreed Bev will also supply an honesty box for this. Each
card has 100 squares which can be purchased at 1/square. When the card is
full the winning number will be scratched off and 70 will be won by the lucky
person having bought that square, with 30 going to club funds.
Bev talked about
a version of cricket bowls a nearby club plays. The equipment includes wickets
which do not damage the Green at all and can be produced by those with
carpentry skills (Dave ) relatively easily. The new Fixed Jack
Coronation Cup last season was a great hit and has embedded as an annual
event. Bev will investigate this potential hit further and look to present to
us with more information shortly.
Bev understands
that members indicated they prefer afternoon events and is happy to do the
preparation required to put on events that members want, be they Racing, Bingo,
Quiz or something completely new. Please discuss any ideas you have with Bev
and support the events she leads on for us.
Events/Catering
Secretary s Report (Hazel Trinder):
Whilst Ron had
offered to take on co-ordinating the Open Pairs and Triples, Hazel has decided
she enjoys it too much to pass on so will continue with these.
Hazel has posted
and emailed out entry forms for these and so far, received 5 Triples entries
and 7 Pairs entries. If you have not yet done so please consider entering
these enjoyable events.
Any other
Business:
Brian raised
that the expense of filling the 12 troughs with flowers this year has become
too high to justify. Paul stated at his previous club members put their names
down to fill and maintain a trough each. This not only saved on expenses for
the club but lead to healthy competition between members to cultivate trough of
the year. All agreed this is something we should offer to members.
Our Committee
board needs amending to reflect Bev Redman joining, John Egleston retiring and
Ron Nicholson/Steve Anderson switching roles.
Dave stated that
the member who had suggested holding a craft fair to raise club funds had
decided against investigating this further and presenting costings to the
Committee.
Steve has
managed to change our electric tariff to one with 60p/day instead of 1/day
standing charge. This will save us approx. 400/year. (Added to minutes by
Steve in explanation : in addition to the Standing Charge decrease, the
rate per kilowatt has also been reduced from 47.82 pence per KWh (+VAT) to 24.2
pence per Kwh (+VAT)) Well done
Steve.
Whilst Terry
managed to find a charity which would fund 50% of a de-fib cost, he has as yet
been unable to find a fully funded option but will keep on investigating.
With there being
no further matters arising the meeting was closed by the Chair at 1150hrs.
Next
Committee Meeting:
Saturday 6th
April 2024. 1000hrs.
Woodhall Spa Town Bowls Club
Minutes of Committee Meeting
1000hrs Saturday 6th April
2024
Present:
Dave
Walsh (Chairman/Greenkeeper)
Steve
Anderson (Treasurer)
Sam
Elgar (Secretary)
Brian
Trinder (General/Bar Subcommittee)
Hazel
Trinder (Catering/Events)
Phil
Redman (Fixtures Secretary)
Pauline
Mallon (Joint Competitions Secretary)
Kevin
Mallon (Joint Competitions Secretary)
Paul
Bastiani (Membership/Property Secretary)
Terry
Butchart (Sponsorship Liaison/Bar Subcommittee)
Bev
Redman (Social Secretary)
Apologies:
Ron
Nicholson (Friendly Fixtures/Bar Subcommittee Lead/Vice Chair)
Minutes of
Previous Meeting:
Agreed as
correct.
Chairman s/Green
keeper s Report (Dave Walsh)
Dave reported
that our plastic barrier is up around the first corner of the Green for Open
Day as it is too wet to stand on currently but expected to dry out soon.
The weather was
beginning to look up with our Open Day that very afternoon.
Treasurers
Report (Steve Anderson):
Steve ran
through the balance sheets with the Committee, the 2,385.58 income recently
was mainly due to membership subscriptions being paid for the 2024 season.
64.99
expenditure was on a new battery for the ride on lawnmower.
A quarterly
Green maintenance bill has come in also, being up by 5% this has resulted in a
profit of 425.18 in the Feb 28-Mar 31st period, giving total assets
of 17,238.61.
Secretary s
Report (Sam Elgar):
Sam reported our
website is up to date with 2024 events and only the friendly with Holt needs
confirming now to add to this.
Sam has received
more photos and added these to the website following her plea at the Pre-season
meeting (please keep them coming to secretary.wstbc@outlook.com ).
Despite
approaching local fashion and footwear retailers none had wished to attend Open
Day with suitable bowling attire for members to purchase however they had been
happy to promote our Open Day by displaying posters.
Our support for
the proposed one-way system on the roads surrounding our club has been
registered with Lincolnshire County Council.
Glen Lodge
(between The Petwood & Village Limits) have advertised a ticketed 1940 s
event on what would have been the Village 1940 s weekend in July. It is still
not clear how much or little will happen in the Village that weekend, but we
will keep our eyes and ears open and make a decision at the July Committee
meeting if we should get a TENS and put on any catering/entertainment for the
general public then.
Sam has received
an email with a Sports Facilities Survey request from a consultation company
working with sporting venues in East Lindsey and considering any threat to them
from local development. It was agreed that Sam should complete this survey.
Sam ran through
the list of upcoming events for discussion.
Car Boot First one
bank holiday Mon 6th May, followed by 27th May and 26th
Aug. Dave stated he has made two Advertising boards for pointing towards us
whilst these events are taking place. Everyone was very impressed and will go
on to consider if these should be sign written, have our posters attached for
each event or be chalk board painted to be written for each event. Phil stated
he will collect the posters Ron has produced for the first Car Boot.
Friendly fixture
away at Sutton on Sea Saturday 4th May Phil stated he will put a
list up for those wishing to play/willing to drive to complete.
Holt proposed
friendly at home current proposed dates of 7th or 18th
July require confirming Phil stated he will work with Ron on this.
Price lists for
catering/refreshments were then interrogated in line with the agreement to
increase these by 20% at the last Committee meeting and it was identified that
the 1940 s weekend price lists we have from last year already reflect this and
can be used. Hazel stated that as she reproduces these, she will add a date
reference to the lists making it easier to identify which lists are current at
future meetings/events.
Membership/Property
Secretary s Report (Paul Bastiani):
Paul
reported that there are still several members who have not paid their 2024 subs
and ran through them with the Committee to identify who he should contact
personally before producing the 2024 membership lists.
If
your subs are still outstanding this is how you can renew for 2024:
Membership
Fee @ 40.00 Full or 5 Social via cash, cheque, or transfer.
Bank
details to transfer payment:
Sort
Code. 20 63 28
Account
No. 90461466
Account
Name. The Woodhall Spa Town Bowls Club
Reference.
Use Surname and initials.
Petwood
Caravan park have paid their 100 banner sponsorship invoice.
Ian
Haskit, an experienced bowler who came to look around at our Pre-season meeting
has joined our club now.
Fixtures Secretary s
Report (Phil Redman):
Phil has shared
the draft Fixtures List with Committee and Captains for checking and the final
draft will be emailed to all members and a few copies printed to pick up in our
clubhouse very soon.
Friendly
Fixtures Secretary (Ron Nicholson):
Along with his
apologies Ron had sent a report for his area outlining there is just the Holt
friendly date to finalise and that fine detail is being worked through with the
other clubs.
Unfortunately,
the Winter Tour to Spain will not go ahead as there was not the take up
required from members to make it viable.
Bar (Brian
Trinder):
Brian asked
members to remember that the bar is available to us, it is hoped this will
bring in some much-needed profit in its first full season of availability.
There will also
be some items available at 1 which are past their BBF date.
Competition
Secretary s Report (Pauline & Kevin Mallon):
Pauline and
Kevin reported that the sign-up sheets for 2024 competitions are up in our
clubhouse and gradually being populated.
Steve will
provide the Competitions Secretaries with a paid up members list before the
draws are made.
Sponsorship/Liaison
Secretary s Report (Terry Butchart):
Terry reported
that he has invited Tattershall Lakes business to our Open Day to consider
sponsorship as well as Scott from JJ s garage and garden centre Terry
attended JJ s to purchase the compost for our flower troughs and had a good
introduction through this. (There are still some troughs available for those
wishing to put their name down to plant one up.)
Phil added that
he has invited NHP and Goodwins to the Open Day with a view to gaining
sponsorship also.
Terry asked
Steve to invoice Pin Cushions for their agreed sponsorship.
Terry continues
to liaise with Eyres, Bar Eleven and Oaklands Park for further sponsorship.
A conversation
about enjoyable visits to Baumber Walled Garden followed and Terry agreed it
would be somewhere worth him approaching also.
Social
Secretary s Report (Bev Redman):
Bev would like
to remind members that the bonus ball lotto card and honesty box are now
available. The winner of each card will be revealed when the card is full.
Events/Catering
Secretary s Report (Hazel Trinder):
Hazel reported
that entries for the Pairs and Triples competitions are gradually coming in.
We currently have 14 Pairs and 13 Triples entries.
Dave stated that
a bowler from Lincoln was not aware of our competitions. Sam responded that
whilst they have been shared within our league contacts – Club Secretaries
(i.e. Boston and Coningsby) she does not have Lincoln contacts but is happy to
look these up on their websites and email the Secretaries. Hazel has already
sent the invites to previous entrants and Sam has added to our website.
If you have not
yet done so, please consider entering these enjoyable events.
Any other
Business:
Pauline stated
that she will be getting the craft table out following the meeting ready for
Open Day and beyond.
Steve stated
that a leak in the roof above the kitchen in our clubhouse had been identified
during Spring Clean day. Dave stated he is able to fix this. Sam stated Dave
is A mazing!
Steve stated
that we have received a query from Jubilee Park Croquet players whether our
Green could be used for croquet as well as bowling as happens at Sleaford Road
Bowls club. The croquet green at Jubilee Park is not suitable for their needs
any longer. A discussion was held on this, but it became apparent we require
much more information on how this might work before making any decisions. This
item will be for further investigation and discussion.
Dave asked the
Committee to sort out our storerooms for an hour following the meeting before
Open Day began, which took place.
Paul stated that
we require a new trophy for the Fixed Jack Coronation Cup this year as the
trophy was presented to keep last year. Dave will look into how we may obtain
one.
It was raised
through a Member that calling our Monday and Friday League Teams the A and B
Teams was not as pleasant as having names like the Wednesday Woodpeckers and
Wanderers. Whilst the teams are entered into leagues as A and B this season we
could select new names for next season. Please email any suggestions for names
to Secretary Sam at secretary.wstbc@outlook.com over the next month, these suggestions
will be forwarded to Team Captains for a final decision.
Sam reminded
everyone that we are setting the clubhouse chairs out around tables this year
prior to matches rather than in rows, as requested by a member at the end of
last season and agreed at the following Committee meeting.
With there being
no further matters arising the meeting was closed by the Chair at 1145hrs.
Next
Committee Meeting:
Saturday 1st
June 2024. 1000hrs.
Woodhall Spa Town Bowls Club
Minutes of Committee Meeting
1000hrs Saturday 29th June 2024
Present:
Dave
Walsh (Chairman/Greenkeeper)
Steve
Anderson (Treasurer)
Sam
Elgar (Secretary)
Brian
Trinder (General/Bar Subcommittee)
Hazel
Trinder (Catering/Events)
Pauline
Mallon (Joint Competitions Secretary)
Kevin
Mallon (Joint Competitions Secretary)
Bev
Redman (Social Secretary)
Phil
Redman (Fixtures Secretary)
Ron
Nicholson (Friendly Fixtures/Bar Subcommittee Lead/Vice Chair)
Apologies:
Paul
Bastiani (Membership/Property Secretary)
Terry
Butchart (Sponsorship Liaison/Bar Subcommittee)
Minutes of
Previous Meeting:
Agreed as
correct.
Chairman s/Green
keeper s Report (Dave Walsh)
Dave reported
that the bowling direction on our Green has been turned around again to try and
save some of the grass which has sustained damage in the wet weather and
particularly on Open Day in April. Billinghay have put forward a proposal that
the outdoor bowling season be moved from April August, onto May September
which may be of benefit in maintaining all Greens.
Sutton-on-Sea
shared with us that they only use Grass Roots Green maintenance once a year, in
September to complete winterisation, seed sowing and top dressing. This
results in an annual bill of over 50% less than we are currently paying and
where it has become apparent, we cannot recoup the loss of 1940 s weekend in
full annually, this is a cost cutting exercise we must consider.
Dave went on to
explain that Sutton-on-Sea manage this by having working parties made up of
club members who, on rotation, look after the Green three times a week for the
remainder of the season. A discussion was held on how we could identify
members who would be willing to take part in our proposed work parties. In the
first instance the Committee would like to bring to your attention here that if
we cannot get volunteers then subs as well as Green fees will have to increase
substantially. We will shortly be sending out an electronic questionnaire
which every member should complete so as we can identify who is happy to
volunteer for what duties, to support our club. Even if you are unable to
offer any help at all, please complete this to allow the Committee to view a
full picture of where we can go.
Treasurers
Report (Steve Anderson):
Steve explained
that an annual council tax issue arose as our banking does not allow for
references to be added as we wish when making payments, this results in the
payment being unidentified by the receiver and we must then point it out to
them every year. This is resolved for now, this year.
The benefit of
removing fuel allowances and increased Green fees shows in our accounts but not
to the extent it will cover the lost 3k from 1940 s weekend.
Accounts were
scrutinised and shown to have 18,140 total assets/equity however when the 8k
Grass Roots bill is paid it will look significantly reduced.
615
professional fees have been charged for the Land Registry documents which were
commissioned back in 2022.
With 44.79
equipment repairs paid out for the ride on mower, which was not serviced for
4/5 years, and an essential servicing tool approved at 40 on top of these
listed expenses the current account will end up 3k in deficit without 1940 s
weekend in July. As Dave pointed out, savings need to be made and volunteer
working parties are our best hope to reduce Grassroots costs, so please do get
involved.
Secretary s
Report (Sam Elgar):
Sam reported our
website is up to date with 2024 events and welcomes further photos for this
from members over the season to secretary.wstbc@outlook.com
Sam
asked if anyone could deliver the copies of Land Registry documents to Trustees
without email, to save on stamps. Dave and Steve volunteered to do this.
Sam
reported that she has now put up the list to add your names and numbers of
guests you may wish to bring to the Summer Social BBQ on Sat 27th
July. This is so we have an idea how much salad is required. Our Bar will be
open for purchases at the event, bring your own food to be put on the BBQ.
Sam
reported that she has been liaising with the Conservative Club over this years
Salmon Trophy, she has managed to secure the buffet afterwards at the same
price as the previous two years. Hopefully our bar can make some profit as
well as Green fees and Raffle (the collection boxes will be out again soon),
Dave will arrange the prize for the Spider and Paul will ensure our membership
forms are available on the day for interested visitors from the Con Club. Ideally,
we will have 18 or 24 players from each club, it is understood that those who
are members of both will mostly play for the Con Club and Sam will ask Val
Sylvester to inform Ruby Salmon s family that this is taking place from 1.30pm
on Saturday 17th August. Watch out for the sign-up sheets appearing
in both clubs this month
Running
through other upcoming dates for discussion, it was noted that the Coronation
Cup could do with a few more names up on Sunday 14th July.
The
friendly at home to Holt on Thu 18th July 2pm is short of names, Ron
made the decision the Thu eve interclub competition will be postponed that week
allowing more to put their names down without bowling twice in one day.
The
Open Pairs on Saturday 20th July is now full and closed.
The
Open Triples on Saturday 24th August currently has 18 confirmed
teams so some scope for further teams, ensuring an even number of teams are
entered.
Membership/Property
Secretary s Report (Paul Bastiani):
Paul
sent a report with his apologies:
We
have two new members (Elizabeth Pollard & James Cork welcome )
Paul
has sold 3 shirts, leaving 7 in stock since the last meeting.
2/3
members wish to purchase shirts who s sizes we do not have in stock currently.
New
members generally are keen to order a shirt.
Paul
asked for authorization to order 10 more shirts which will be stock in hand
rather than expenditure. This was approved by the Committee.
You
can contact Paul at prbastiani@gmail.com should you wish to
purchase shirts at 27.
Fixtures
Secretary s Report (Phil Redman):
Nil to report.
Friendly
Fixtures Secretary (Ron Nicholson):
Sunday 30th
June Friendly Home Collingham. Ron was not able to raise Collingham via
their contact details so drove over and met with them, they have 14 players and
2 spectators attending tomorrow.
Thursday 18th
July Friendly Home – Holt BC will bring 14 players to play 5 rinks of
triples borrowing a WSTBC player, over 18 ends. A break after 9 ends for
tea and biscuits. On completion retire to the pavilion for tea and
cakes. Holt to supply the cakes. The WSTBC bar will be open on the
afternoon. Match fees agreed at 2.00 per player.
A commemorative A4 certificate to be produced by Ron for presentation on the
day, as requested by Holt.
Lincolnshire
Vice Presidents Association have been in touch and wish to identify a date to
play at WSTBC in a friendly 2025 season.
New memorabilia
is required for repeat visiting teams and Ron asked Sam if she could arrange
for local business producer Sally to demonstrate what she has available to the
Committee as we were impressed with last year s keyrings for the Salmon Trophy;
Sam will invite her to an upcoming meeting.
Bar (Ron
Nicholson):
Ron stated that
he had identified mistakes in previous stocktakes where 48 bottles of water had
caused inaccurate figures and having drawn a line under this has now ensured
that all stock is kept together in the storeroom to avoid a repeat of this
mistake.
It was
identified that it is our Bar s first year of trading at the Salmon Trophy (17th
August) and with this event attracting multiple thirsty spectators, as well
as players it should be well stocked to offer it the opportunity to do well for
us.
Competition
Secretary s Report (Pauline & Kevin Mallon):
Pauline reported
that the Competitions are now well underway, and she is collecting monies.
Thank you to Jim
Aldridge who is extending the Patchett Cup trophy plinth to allow for further
engraving as well as producing a new Coronation Cup trophy.
All trophies,
including the Tuesday Trophy and Coronation Cup will be presented at
Presentations Day (Sun 8th September).
Sponsorship/Liaison
Secretary s Report (Terry Butchart):
Nil to Report.
Social
Secretary s Report (Bev Redman):
Bev has looked
further into Cricket Bowls but found this not to be viable for us.
Please buy a few
more 1 bonus ball squares so we can uncover the winner of the 70 soon.
Bev will be
thinking about additional games/competitions for spectators at the Salmon
Trophy on 17th August.
Events/Catering
Secretary s Report (Hazel Trinder):
All events are
in hand, whilst the Pairs are full, there is still scope to add a few more
Triples teams, so long as these equate to an even number of teams.
If you are still
considering entering here is our Triples application:
Any other
Business:
As agreed at an
earlier Committee meeting Raffles should run with the same colour tickets
throughout, Dave has purchased some pink ones to ensure this happens; as well
as winning tickets being stuck to each prize rather than becoming excessively
time consuming in winners picking out prizes.
The Tangent Club
of Woodhall Spa has requested a taster evening on Wed 17th July.
Dave will arrange this and let us know if he requires any further assistance on
the evening.
Ron likes the
diary used on the Collingham website and asked Sam to have a look at their site
to see if ideas could be incorporated into ours. Sam will complete this and
report back at the next meeting.
Phil stated that
some had asked why we don t have a Facebook page but it was noted this requires
daily admin as a minimum and with a website should not be required. Sam adds
our Car boot events to local Community Facebook sites, and this was considered
sufficient at this time.
Dave repaired
the kitchen roof which had leaked using the ladders Brian Trinder has kindly
donated (Thank you Brian). Dave found that pine needles had built up as well
as some fixings requiring waterproofing on the roof (Thank you Dave). We will
need to stay on top of clearing the pine needles moving forward.
Steve spoke to Phil
Richardson about completing our annual PAT testing who has agreed to cover this
for us. Thank you, Phil.
Steve will
cancel our Music Licence to prevent it auto-renewing as we are not using it for
1940 s weekend anymore.
With there being
no further matters arising the meeting was closed by the Chair at 1205hrs.
Next
Committee Meeting:
Saturday 17th August
2024. 1000hrs.
Woodhall Spa Town Bowls Club
Minutes of Committee Meeting
1000hrs Saturday 17th August
2024
Present:
Dave
Walsh (Chairman/Greenkeeper)
Steve
Anderson (Treasurer)
Sam
Elgar (Secretary)
Brian
Trinder (General/Bar Subcommittee)
Hazel
Trinder (Catering/Events)
Pauline
Mallon (Joint Competitions Secretary)
Kevin
Mallon (Joint Competitions Secretary)
Bev
Redman (Social Secretary)
Phil
Redman (Fixtures Secretary)
Ron
Nicholson (Friendly Fixtures/Bar Subcommittee Lead/Vice Chair)
Paul
Bastiani (Membership/Property Secretary)
Terry
Butchart (Sponsorship Liaison/Bar Subcommittee)
Apologies:
Nil
Demonstration:
Sally Bearman
kindly attended to demonstrate mementoes she can produce for us to order for
giving to visiting players at our friendly matches. Sally is a local crafter
and displayed some examples she had prepared with our logo on. These were very
impressive, and the Committee will decide on order(s) to place with her before
2025 season at the next Committee meeting.
Minutes of
Previous Meeting:
Agreed as
correct.
Chairman s/Green
keeper s Report (Dave Walsh)
Dave reported
that bowling is mostly going well and that there has been a meeting with
Grassroots to discuss a new menu to choose services from in the 2025 season.
Treasurers
Report (Steve Anderson):
Steve reported
that over the period June 28th Aug 13th there was a total income of 1,978.50
minus Cost of Goods Sold (shirt sales) of 135.43 making a gross profit of
1,843.07.
Expenses for the same period were 2,225.11, resulting in a net loss of
382.05.
*A substantial part of this was due to Green Maintenance to Grass Roots
( 1,836.09) and service costs for our mowers ( 127.37).
Total Net Current Assets and Equity of the club stands at 17,750.87.
The Grassroots
contract cannot be changed until the end of December however we will query
charges for some missed cutting of the Green.
Ron stated that
Grassroots are introducing menu pricing, which can replace our contract in the New
Year, now that a Green Working Team of 6-8 volunteers have formed. Steve &
Ron will be looking at second hand equipment which would allow us to complete
as much Greenkeeping of our own as possible. Paul suggested shared hire being
considered with nearby club(s) of equipment used only annually, which they will
also look into.
Ron continues to
dispute the Wave Water bill which charged us for sewage rather than watering of
the Green, so over time equated to a 1300 sewerage charge which he hopes to
claim some, if not all back.
Secretary s
Report (Sam Elgar):
Sam reported
that she had looked at the Collingham website for ideas to improve ours and has
added our fixtures list as well as recent photos to our Gallery. Ron will
provide Sam with his Holt contact to try and get the team photo they took
during their visit recently. Coronation Cup photos have been added as well as
Pairs 1st, 2nd and 3rd but we don t have a list of their
names at the moment, which would be much appreciated to accompany their photos.
We have
submitted County Competition entries for 2025 along with our annual returns.
Storage on the
Secretaries laptop is now very low and updates affected even with additional
memory stick attached. Steve agreed to look at this with Sam.
Membership/Property
Secretary s Report (Paul Bastiani):
Property
– nothing to report
Membership
– 2 new members Richard & Martina Patterson
They
have paid 10 subs each for the remainder of the season plus 5 for a key.
Welcome Martina & Richard.
Club
shirts – We have now received the latest order from Invictus. All shirts have
been given to members who ordered. We currently have 12 shirts in stock, as
follows:
Ladies
– 14, 16, 18, 18 V-neck
Gents
– M, L x 3, XL x 3, 2XL
You
can contact Paul at prbastiani@gmail.com should you wish to
purchase shirts at 27.
Fixtures
Secretary s Report (Phil Redman):
Phil reported
that he will not have computer access next year, when he has retired, to
produce the Fixtures List. Options including use of a spare laptop or Phil
completing a Committee role which does not require computer access were
discussed. Phil will join Steve and Sam when they look at storage on the
Secretaries laptop to see if he could use the older spare laptop in the first
instance.
Friendly
Fixtures Secretary (Ron Nicholson):
Bar (Ron
Nicholson):
Ron stated he
has shared the stock take report to end of July and that where spectators
visiting for Salmon Trophy that afternoon wish to give any donations they
should not go into the bar honesty box as this would skew the accounts.
Brian asked if
we would move to ordering stock online or remain picking it up. It was
recognised that picking up stock is more cost effective, and Ron stated he
would complete this as well as Brian moving forward.
Competition
Secretary s Report (Pauline & Kevin Mallon):
Pauline stated
that not all Competitions have finished yet so some engraving will have to take
place after Presentations Day on Sunday 8th September.
All Trophies
will still be presented then, and competitions must be complete.
If anyone still
has any trophies at home they won in 2023, please return them to the Clubhouse
now.
There is a delay
with the new plinth being added to the Patchett Cup, if not able to complete
this, the Trophy will be replaced.
Sponsorship/Liaison
Secretary s Report (Terry Butchart):
Terry reported
that Slimming World have sponsored us for a banner and asked Steve to provide
an invoice.
The Village
Limits are not yet ready but still intend to.
Terry is
visiting Eyres for Pairs/Trips sponsorship payment this week as well as
approaching new potential sponsors including The Kinema, Re:New and The Tea
House.
Social
Secretary s Report (Bev Redman):
Bev reported
that the bonus ball card is filling up and that it will likely be complete at
the Salmon Trophy in the afternoon, allowing the winner to be identified.
Bev had obtained
some raffle prizes for the Salmon Trophy that afternoon from local businesses
willing to donate, including The Kinema in the Woods tickets and Fish and Chip
meals.
Events/Catering
Secretary s Report (Hazel Trinder):
The Tripples is
all set up for Saturday 24th August, with 20 teams having entered
and information emailed to all the Captains.
Hazel asked if
coffee price at the Tripples event only could be lowered from 1.50 to 1 as
many at the Pairs had stated they did not buy the coffee due to high prices.
It was voted on
and the majority agreed for this event only it could temporarily be lowered to
1.
Any other
Business:
Dave stated that
following the trial of Cricket Bowls in the week the weekend of 31st
Aug could host a day of this. All agreed that Sat 31st Aug will be
added to our calendar. The Bar will be open, and Di Redman will make some
scones to accompany tea. Please arrive at 1.30pm for a 2pm start. Ron to
provide rules to share and Sam to send email to all covering this.
Steve asked Sam
to send him the Invoice to pay for Salmon Trophy Catering that afternoon, when
receiving it.
Steve is looking
to develop a WhatsApp Committee chat group to aid communication outside of
scheduled Committee meetings.
A discussion was
had about selection of league team players as it was raised that some players
feel under selected and others over. It was noted that the Captains meeting
has not taken place this year, which was previously aimed at Captains
supporting each other and agreed practice in making team selections.
It was noted
that the disabled parking spots are being used by none badge holders during
matches on occasions. This must not occur as they need to remain free for
those holding badges and requiring them.
Steve confirmed
he has cancelled our music licence as agreed at the last meeting.
As per the
request to move away from A & B Team names in leagues by a member and
subsequent request to members then Captains for team names, these were agreed
as:
Monday A The
Sparklers.
Monday B The
Spartans.
Friday A The
Sparrowhawks.
Friday B The
Stars.
Sam asked if
something has happened to the local internet provider Upp, who Ron and Terry
had been trying to agree an internet connection with as she had seen items on
social media suggesting it may have sold to a bigger provider? Ron stated he
had to talk to Steve outside the meeting about this issue.
It was noted
that we have many books for sale currently. Pauline confirmed that these do
sell well and that members had been generously re-stocking the shelves
recently.
All agreed that
our stock of WSTBC pens can go on sale, on the craft table when we obtain new
memorabilia.
With there being
no further matters arising the meeting was closed by the Chair at 1210hrs.
The Salmon
Trophy equipment was then set up for 1330hrs arrival.
Next
Committee Meeting:
Saturday 21st
September 2024. 1000hrs.
Woodhall Spa Town Bowls Club
Minutes of Committee Meeting
1000hrs Saturday 21st
September 2024
Present:
Dave
Walsh (Chairman/Greenkeeper)
Steve
Anderson (Treasurer)
Sam
Elgar (Secretary)
Pauline
Mallon (Joint Competitions Secretary)
Kevin
Mallon (Joint Competitions Secretary)
Bev
Redman (Social Secretary)
Phil
Redman (Fixtures Secretary)
Ron
Nicholson (Friendly Fixtures/Bar Subcommittee Lead/Vice Chair)
Paul
Bastiani (Membership/Property Secretary)
Terry
Butchart (Sponsorship Liaison/Bar Subcommittee)
Apologies:
Brian
Trinder (General/Bar Subcommittee)
Hazel
Trinder (Catering/Events)
Demonstration:
Ron had arranged
a demonstration from the Croquet Club located at Jubilee park of the set up for
playing croquet, the Committee observed this before going on to discuss the
feasibility for members of the Croquet club joining as full members of the
bowls club, with allocated croquet match times being built into our calendar,
leaving two rinks available for roll up still.
It was agreed
that golf croquet would not be permitted as this style could damage the Green.
This is
something which will be discussed further amongst the Committee, interested
croquet players and at AGM on 2nd November before any final decision
is made.
Minutes of
Previous Meeting:
Agreed as
correct.
Chairman s/Green
keeper s Report (Dave Walsh/Ron Nicholson)
Dave reported
that Hazel Trinder is retiring from catering for our club, Thank you for all
you have done over the years Hazel.
Dave pointed out
that most of our perimeter seating now needs refurbishment or replacement, a
plastic version of the benches at 66.99 each was discussed but there was
concern that sunshine would fade and make brittle this style. A resin style
may be more hardwearing or new wooden ones at a reasonable price. Terry will
look on Facebook Market place for suitable benches for sale and Sam will get a
quote from her woodwork shop at work, for consideration.
Dave then handed
over to Ron, who has taken on more of the Greenkeeping recently.
Ron reported
that there are some inaccuracies in the price list produced by Grassroots to
begin next year and he will be obtaining further service quotes before a
decision is required of exactly which services we wish to use in 2025.
Richard Chester
is looking into getting a sports club grant to cover greenkeeping equipment we
require. Should this be successful we could also look to put 3 metre
extensions on the back of the clubhouse.
We require a
petrol storage cabinet to avoid storing the petrol required for greenkeeping
equipment in with other equipment. Terry will look on market place to see if
we can find a lockable cabinet suitable if anyone knows of any, please let
the Committee know.
Ron and Steve
have purchased a scarifier for 85 and sweeper for 5 as this equipment is
required.
Further
equipment will be required if we are to take on seeding and top dressing the
Green ourselves.
A verti-draining
machine appears to be an excessive amount to purchase or hire so this service
will likely need to remain with Grassroots but the possibility of shared hire
with Jubilee Park will still be explored.
Work parties are
up and running, currently operating Mondays and Thursdays with the main
seasonal task being dew sweeping, to prevent moss/fungi growth at present.
Treasurers
Report (Steve Anderson):
Steve reported
that over the period August 14th 2024 to September 13th 2024 there was a Total
Income of 4307.29.
Expenses for the same period were 488.72 resulting in a net gain of 3818.57.
Total Net Current Assets and Equity stands at 21,230.96.
Steve reported
that this was a good month receiving team receipts, sponsorship fees and
donations. The most recent car boot raised a total of 1225.60 after
expenses. This broke down to Car boot fees – 215, Stall – 151.70, Craft –
89.45, Grill 461.45, Kitchen – 167 & Cake Stall – 268.20. Well done
all This puts us in a better position to
replace our benches.
Steve has been
looking at the bill for hosting our website and will be considering lesser
alternatives or a new host.
Steve has begun
work on a WhatsApp Committee group for ease of communication.
Steve will be
passing accounts to the independent examiners confirmed at our 2023 AGM
Judith Branthwaite and Maggie Hanchett in preparation for our AGM on November 2nd.
Secretary s
Report (Sam Elgar):
Sam reported
that she has added the LBA website link to our website tabs now that it has
been completed as well as the photos from Presentations Day, Salmon Trophy and
Wilkinson Shield. It s great to receive photos and information from members
for this. Dave Kirton has been a great contributor lately. Thanks Dave
All affiliation
documents and competition entries are now submitted and Steve has sent
payment. It is brilliant news that we have some County entries this year.
Sam gave the
Secretaries laptop to Steve who has some ideas on how to create more storage on
it as it is too full to take updates at present.
Sam reported
that Nationally it has been proposed that affiliation fees be increased by 1
per player to support the Skegness Greens that the council will no longer fund.
Sam reported
that Boston & District League have given notice of the AGM in January 2025
asking we make comment on dress code and raise any other issues for
discussion. It was agreed she will respond we support a more relaxed dress
code and would prefer not to bowl Bank Holiday weekends.
Following local
producer Sally Bearman showing us potential memorabilia she can produce at the
last meeting and leaving us a very competitive price list, a discussion was
held on what we should order to give to visiting teams next year. The
Committee placed an order for bookmarks and magnets, which we have not
previously given out and agreed that pin badges, which have now been given to
all our regular visiting teams can go on sale to members via the craft table.
Preparation for
the upcoming AGM (2nd November) was discussed and the box for
nominations and proposals is now out in the clubhouse until 26th October, where anything to be raised at
AGM should be placed.
Membership/Property
Secretary s Report (Paul Bastiani):
Membership
– nothing to report.
Property
Paul has added the scarifier to our inventory.
Paul
asked for details of the other purchases/donations to add: Sweeper, Honda
Mower, Manual Hollow Tiner & 12V Battery Charger for sit on mower.
Fixtures
Secretary s Report (Phil Redman):
Phil reported
that he will not have computer access next year, when he has retired, to
produce the Fixtures List and really needs a computer or laptop with wi-fi
access. Is anyone about to upgrade their laptop? A donated machine does not
need to be top of the range at all, just have wi-fi connectivity please.
Friendly
Fixtures Secretary (Ron Nicholson):
Bar (Ron
Nicholson):
Ron stated that
the latest stocktake shows a 6.30 deficit which is within acceptable bounds,
with a 127.30 profit.
Please continue
to use our bar where you can, bearing in mind to cover the licence fee, items
should not be expected at cost price as we need to make 50% just for this
purpose.
The next licence
fee of 180 is due on 10th October.
A further end of
year stocktake was due that afternoon, but it is pleasing to be able to report that
we have learned how to manage stock more robustly, to avoid having to sell off
passed best before date items.
Competition
Secretary s Report (Pauline & Kevin Mallon):
Kevin reported
that the Trophies still to be engraved following Presentations Day are
currently in for engraving and we should receive them back this month.
Kevin stated
that scoring/ends on the Pairs and Triples became confusing as they were not in
line with what was advertised on the entrance forms. Ron stated that he will
produce the forms, cards and arrangements next year and Dave stated he will be
the umpire.
Sponsorship/Liaison
Secretary s Report (Terry Butchart):
Terry reported Re:new
Gym and Salon have bought advertising with us as well as given us permission to
signpost their Defibrillator, which is situated on their outside wall within
the main carpark of The Kinema in the Woods. Their manager David also runs a
local business forum which he has invited Terry to attend, this will be useful
in learning about upcoming local events.
It is unclear if
Eyres will be sponsoring the Pairs and Triples competitions next year, Terry
will be seeing them this week and looking for other sponsors if not.
Whilst
continuing to investigate the possibility of us getting our own defibrillator,
Terry has found a fund that will offer 750 towards one but it must be on an
external wall (not within our fence) for use by anyone obtaining the code
through a 999 call. Terry will continue to explore this.
Social
Secretary s Report (Bev Redman):
Nil to report.
Events/Catering
Secretary s Report (Hazel Trinder):
Nil to report.
Any other
Business:
Paul asked if we
could use a few more of our pin badges stock at the Vice Presidents Friendly
next season. This was approved.
Terry stated he
will be printing some business cards to introduce himself when out looking for
new sponsors.
Dave raised that
there should be a Captains meeting following selection of Captains at this year s
AGM as it has been a source of confusion/frustration for players where Captains
operate differently.
With there being
no further matters arising the meeting was closed by the Chair at 1310hrs.
Next
Committee Meeting:
Saturday 26th
October 2024 1000hrs.
Woodhall Spa Town Bowls Club
Minutes of Committee Meeting
1000hrs Saturday 26th October
2024
Present:
Dave
Walsh (Chairman/Greenkeeper)
Sam
Elgar (Secretary)
Pauline
Mallon (Joint Competitions Secretary)
Kevin
Mallon (Joint Competitions Secretary)
Phil
Redman (Fixtures Secretary)
Ron
Nicholson (Friendly Fixtures/Bar Subcommittee Lead/Vice Chair)
Paul
Bastiani (Membership/Property Secretary)
Brian
Trinder (General/Bar Subcommittee)
Hazel
Trinder (Catering/Events)
Apologies:
Steve
Anderson (Treasurer)
Bev
Redman (Social Secretary)
Terry
Butchart (Sponsorship Liaison/Bar Subcommittee)
Minutes of
Previous Meeting:
Agreed as
correct.
Chairman s/Green
keeper s Report (Dave Walsh/Ron Nicholson)
Dave reported that
there are lots of leaves falling onto the Green currently, they were only swept
Thursday but have already built back up.
Ron reported
that the Dennis electric lawnmower that had been demonstrated Thursday was
impressive. The cassettes we have would fit one, it has 4,000 cycles of
battery power, each of which would cover 4/5 cuts of the Green so would last
many years. The mower demonstrated was lighter, quieter and easier to operate
than our current one, which if we purchase a new Dennis as demonstrated could
sell on Marketplace for up to 1,500 or part exchange with Dennis for less.
Ron confirmed he
continues to work on grants as suggested by Richard Chester and has included
upgrading of our clubhouse in proposals, which would currently be covered by
the funds in our kitty, so that each application contains the same information
and can be easily responded to. He is currently applying with Arnold Motors as
well as Lottery funding amongst some applications.
Ron reported
that the leaf pusher is proving very hard work for the Green Team so leaves are
being blown into the gutters before being sucked up currently.
A lawnmower
brush would be preferable to the sweeping or blowing as that would also collect
the pine needles which have fallen and stuck in the Green, this is priced at
11,040 however so Terry is keeping a look out on Marketplace for a second hand
one, they do appear on there but not yet in the correct size. Leaf fall is
expected to last for the remainder of 2024 so Ron asked for 1,100 to make this
purchase, this request was seconded by Paul and all agreed it.
Next weeks
working parties will be out Tuesday and Thursday to continue dealing with leaf
fall.
We will use
Grassroots less and less over time due to the work parties, as our Greenkeeping
evolves and the piecework menu pricing from Grassroots begins in 2025. Kevin
pointed out that we have shopped around over time and know Grassroots offer the
most competitive prices so this would also safeguard us against having to find
a new company should Grassroots not remain so.
Treasurers
Report (Steve Anderson):
Steve sent his
apologies along with a report:
There is nothing
unusual to report over the period 19th September 2024 to 22nd October 2024.
Income was comprised of final team receipts and bar profits for the 23/24
season.
Expenses were
comprised of quarterly GrassRoots Fees, an Annual Bar License, Web hosting fees
and Utilities (Electricity and water).
Profit & Loss
Total Income 89.60
Total Expenses
2,270.63
Net Ordinary Income -2,181.03
loss.
Current
Balance
Stock 325.39
Barclays Bank
17,592.45
Petty Cash 712.09
There are no current
liabilities
Net Current Assets
and Total Equity 18.599.93
Action Points
with my name against
them.
Chase Eyre s
sponsorship – Unlikely to receive this. Terry B may have updates. He was
going to revisit them.
Work on Laptops to
address IT issues Sam s resolved. I need to find time to go through things
with Phil R.
Explore new webhost
– Done apart from liaising with Computade re-release of woodhallspabowls.co.uk
Pass accounts to
Independent Examiners – Done.
Secretary s
Report (Sam Elgar):
Sam read out a
lovely email from Jean Girling thanking the whole Committee for their work
which made us all smile. Thanks Jean.
The AGM
Nominations & Proposals box was opened to allow AGM preparation. There
were two nominations which had been proposed and seconded in the box and will
be considered at AGM. Ron asked that Croquet be added as an agenda item for
AGM also, which will be completed and the Committee agreed they will meet at
1330hrs on the day of the AGM beginning at 1400hrs to set up, followed by the
agreed new Committee remaining behind following AGM as their first meeting.
Sam reported
that Steve had managed to create some additional space on her Secretaries
laptop, which can now accept updates again. Thanks Steve.
Sam has made
contact with Boston & District League prior to their AGM advising we
support relaxed dress code and would prefer not to bowl on Bank Holidays, as was
agreed she would at the last Committee meeting.
Unfortunately,
the woodwork shop Sam had asked for a quote on replacing our benches had
responded they do not have the capacity to complete that many. Dave stated
that restoration work has begun on our current benches and it appears all but
one can be salvaged. Sam stated she will further enquire if the woodwork shop
could quote for a single bench to replace that one.
Sam has sent
Steve the Lincolnshire Ladies invoice which needs paying before the end of the
year.
Unfortunately,
Paul Fox has had to cancel the usual Halloween weekend camping this year due to
lack of interest.
Sam showed
everyone the article Val Sylvester has managed to get into the latest Home
& Garden magazine, which is distributed in Woodhall. Well done Val.
Membership/Property
Secretary s Report (Paul Bastiani):
Membership
– nothing to report.
Property
– Paul has added the: Sweeper, Honda Mower, Manual Hollow Tiner & 12V
Battery Charger for sit on mower, as requested at last meeting and will be kept
informed of further equipment acquired.
Fixtures
Secretary s Report (Phil Redman):
Phil is
concerned he still does not have a suitable laptop/computer to complete next
years Fixtures List and will discuss this further with Steve next week.
Is anyone about
to upgrade their laptop? A donated machine does not need to be top of the
range at all, just have wi-fi connectivity please.
Friendly
Fixtures Secretary (Ron Nicholson/Paul Bastiani):
Paul is looking
to take over friendly fixtures in 2025 as Ron has moved more into the
Greenkeepers role. Paul
asked Ron to pass him all information. Paul was hopeful we might add a local
derby with Jubilee Park to our Friendlies but unfortunately they have responded
that they have a full schedule.
Bar (Ron
Nicholson):
Ron reported the
bar has now closed for the end of the year. The books are all balanced and
there was no excess stock, this is pleasing as it demonstrates we have learned
to manage this well.
Competition
Secretary s Report (Pauline & Kevin Mallon):
Kevin reported
that the Trophies still being engraved following Presentations Day. We may
need to replace the Patchett Cup, which Dave will work on.
Sponsorship/Liaison
Secretary s Report (Terry Butchart):
Nothing to
report.
It was agreed
that Eyres advertising should now be removed from our website as well as their
large banner and another sponsor sought for the Trips/Pairs as they have not
continued this year.
Social
Secretary s Report (Bev Redman):
Nil to report.
Events/Catering
Secretary s Report (Hazel Trinder):
Nil to report.
Any other
Business:
Sam asked where
the flower trough contents had gone, it emerged it has been composted but some
of the plants could have been kept inside for next year, if members wished to
save them at home. It was agreed that next year members will be informed they
are available at the end of the season, before remaining ones are composted.
Ron stated we
require 50m of electric cable to reach the far end of the Green and use
equipment, we currently only have 30m. Phil stated he has a spare cable he
will donate. Thanks Phil
Dave stated he
received an email stating all clubs need a lights meter, it was confirmed this
was a scam email and could be deleted. The meeting is a useful forum for
Committee members to consult each other to establish these things.
With there being
no further matters arising the meeting was closed by the Chair at 1133hrs.
Next
Committee Meeting:
Following AGM 2nd
November 2024.